When we ask a company how many printed forms exist in an HR or Economic department, the answer will certainly be “too many”. Bureaucracy is not a “reserved” issue only for large companies or state-of-the-country businesses, but it also impacts small businesses and start-ups, because it is a great time-consuming resource that does not ultimately bring any value or benefit to the company. And here comes the power of innovation in the Digital Age: automating processes using artificial intelligence.
Our solution is the automation of key processes in Administrative department through the docQ app.
With our ID scan app and improved data quality, BDMs from HR, Sales or Administrative departments of a company will be able to make more informed and accurate business decisions.
According to a PwC survey, 80% of an organization’s information are still kept in paper form. More than that, 60% of the employees spend more than an hour refilling already existing, but misplaced decouments. The numbers go on with 50% of professionals that spend up to 15% of their time reading information and up to 50% of their time looking for the relevant ones. For sure, human errors cannot be avoid, the study showing that 5% of documents get lost and 3% are not well archived. And we can add that, on average, a document is multplied 19 times. Imagine what a big waste of paper and money this is for any company!
The app is available in Micrososft AppSource here.
All this can be history with our docQ app. But how exactly does our app work?
Through an intelligent image capture system, data from a Romanian ID (identity card) is captured and imported automatically into an official contract. And it only takes a few seconds. This app, in addition to being very fast, eliminates human errors, increases the productivity and efficiency of the entire department through modern processes and helps to perfectly organize the documents of a company.
One example is that of new employees who take contact with HR departments for the first time. In the case of large companies, generating contracts for each new employee is a time-consuming activity. But with this new solution, that extracts the data from the employee’s ID and imports it directly into the employment contract, manual filling forms becomes history. The only human effort is to scan the ID and print or save the final document, already filled in.
It is practically the first step towards digitalizing administrative processes and reducing the time spent on filling the printed forms. Over time, the Human Resources department will no longer focus on resolving administrative burdens thus being able to focus more on value adding processes.
And examples can go on with a wide range of printed contracts and forms that can be automated, such as renting, selling, purchasing, banking, leasing, medical insurance and much more.
The docQ app, that was built on Microsoft technologies, works with any type of smartphone or compatible scanners that can extract data from identity documents. They are then securely stored in the cloud. The system is designed to provide maximum security of personal data and customer business information. And it is GDPR compliant.
Curious how it works? Request a demo here.